1st Choice Document Destruction 7227 125th Avenue > Milaca, Minnesota 56353 Office: 763.389.9955 Cell: 763.238.3085 sales@firstchoicedestruction.com |
| Simple Guideline Protect your Confidential Documents |
Whether your company is large or small, there will
always be a need to destroy your company’s private
information. Financial, payroll, tax returns,
correspondence and lists containing your customers
vital information, just to name a few, should all be
destroyed through shredding. Everyone has the right
to privacy and the legal right to have this information
protected. If you do not protect this information, it is
very possible that your company can be brought up on
criminal charges. If your customers feel that you are
well lose them.
There are laws requiring the retention of documents
and how long they need to be kept in order to comply.
Setting up a schedule and sticking to it is very
important. Documentation of the destruction process
is important if your company becomes involved in a
legal situation.
1st Choice Document Destruction can provide secure
locked containers to hold your documents. We can
set up a schedule that is perfect for your situation. Our
mobile unit will make regular pickups, shred your
documents in a secure environment and provide
documentation that the process has been completed.
If you choose to store your documents in a storage
facility, make sure it is a very secure environment. If
they offer a document destruction service, check into
their process. Do not let them choose the contractor!
You must stay vigilant. Your company will still be
responsible if your company information ends up in
the wrong hands. It is wise to have someone in upper
management or security personnel witness the
destruction of these important documents.
Keep your confidential documents private. Follow the
guidelines listed above and be assured that 1st
Choice Document Destruction will offer a secure and
legal choice for your company to comply with the
federal and local laws concerning the destruction of
sensitive documents.
always be a need to destroy your company’s private
information. Financial, payroll, tax returns,
correspondence and lists containing your customers
vital information, just to name a few, should all be
destroyed through shredding. Everyone has the right
to privacy and the legal right to have this information
protected. If you do not protect this information, it is
very possible that your company can be brought up on
criminal charges. If your customers feel that you are
well lose them.
There are laws requiring the retention of documents
and how long they need to be kept in order to comply.
Setting up a schedule and sticking to it is very
important. Documentation of the destruction process
is important if your company becomes involved in a
legal situation.
1st Choice Document Destruction can provide secure
locked containers to hold your documents. We can
set up a schedule that is perfect for your situation. Our
mobile unit will make regular pickups, shred your
documents in a secure environment and provide
documentation that the process has been completed.
If you choose to store your documents in a storage
facility, make sure it is a very secure environment. If
they offer a document destruction service, check into
their process. Do not let them choose the contractor!
You must stay vigilant. Your company will still be
responsible if your company information ends up in
the wrong hands. It is wise to have someone in upper
management or security personnel witness the
destruction of these important documents.
Keep your confidential documents private. Follow the
guidelines listed above and be assured that 1st
Choice Document Destruction will offer a secure and
legal choice for your company to comply with the
federal and local laws concerning the destruction of
sensitive documents.
Legal & Regulatory Laws
These laws are very strict and if the
documents are not handled properly
there are legal ramifications for your
company.
HIPAA
Health Insurance Portability and
Accountability Act.
The HIPAA law came into effect in
1996. Any organization that has
medical information must comply.
Doctors, hospitals, health insurance
applications and claim records must
all be destroyed in order to prevent
unauthorized access.
FACTA
Fair Credit Reporting Act
FACTA came into law in 2003. One
of the provisions requires that any
information taken from a credit report
be destroyed. This law requires
organizations and individuals to take
reasonable steps to destroy
information.
Gramm/Leach/Bliley
This law is the same as HIPAA only it
refers to financial institutions. They
must have written policies in place to
protect the personal financial
information of their customers.
Some companies that are covered
under this law are check cashing
businesses, payday lenders,
mortgage brokers, professional tax
preparers and courier services.
Other ID Theft Laws
Implied Contract Breach
documents are not handled properly
there are legal ramifications for your
company.
HIPAA
Health Insurance Portability and
Accountability Act.
The HIPAA law came into effect in
1996. Any organization that has
medical information must comply.
Doctors, hospitals, health insurance
applications and claim records must
all be destroyed in order to prevent
unauthorized access.
FACTA
Fair Credit Reporting Act
FACTA came into law in 2003. One
of the provisions requires that any
information taken from a credit report
be destroyed. This law requires
organizations and individuals to take
reasonable steps to destroy
information.
Gramm/Leach/Bliley
This law is the same as HIPAA only it
refers to financial institutions. They
must have written policies in place to
protect the personal financial
information of their customers.
Some companies that are covered
under this law are check cashing
businesses, payday lenders,
mortgage brokers, professional tax
preparers and courier services.
Other ID Theft Laws
Implied Contract Breach
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